Faculty/Staff Updates

Below is information on new processes and procedures that have been implemented, as well as reminders about some old ones. Please take a moment to review this information.

December 15th, 2008

Sno Kleespies has put together a tutorial on how to access the online fire safety refresher course. If it is time for you to take the fire safety refresher course click here.

December 4th, 2008

NSF has put out new guidelines for grant submissions regarding funds requested to pay for post-docs. Please go to the ORSPA website to view this information and see if it affects you.

September 16th, 2008

Changes to timesheets for hourly non-exempt and student employees paid from project sponsored accounts.

Beginning Thursday, September 18, 2008, timesheets for these employees will include funding information because these employees or the Department Time Administrator (DTAs) on the behalf of these employees will now certify the time recorded represents work performed during that period.

KEY POINTS ABOUT THIS CHANGE

• The enhancement eliminates the need to submit a separate Effort Report.
• The online timesheet now fulfills Federal regulation requirements.
• Department Time Administrators (DTAs) can no longer mass-approve timesheets. Instead, they must now approve individual timesheets for any employees paid from a sponsored project.

NOTE: If an employee is not paid by a sponsored project, there is NO CHANGE to their timesheet. The timesheet approval remains Monday at 12:00pm Noon for ALL timesheet approval.

If you need more information, please review the Timesheet Enhancement Documentation (.doc file).

September 5, 2008

Changes to the travel policy concerning baggage charges

The charges incurred for a traveler's first checked baggage will be reimbursed with an original receipt. No justification is required for the first checked baggage charge, unless additional charges are assessed due to the baggage exceeding the airline's baggage weight limits.

Hence, no justification is needed for any standard first checked baggage charges. A brief justification is only needed for charges exceeding the airline's baggage weight limit, or for a second bag.

Department Emergency and Pandemic Plans 

The Department of Psychology has released Emergency and Pandemic plans for your review. Please read through each plan and stop by room 236 to sign the acknowledgement sheet that you have reviewed these documents. They will be at Sno's Kleespies desk.

It is mandatory that everyone acknowledge these plans, so please take the time for this review and come by and sign the acknowledgement sheet.

August 27, 2008

Download the Fall Faculty Update 08-27-08 (PDF) here.

General Updates and Reminders

Food Reimbursements

• When requesting food reimbursements please make sure to completely fill out both the Business Meals and Related Expenses and Request for Purchase/Reimbursement forms.
• Include a clear and detailed justification, detailed receipt, and meeting agenda or program when available.
• Food reimbursements from incentive accounts must demonstrate support of the PIs research.

Purchasing Cards

• The P-Card Restricted Purchases list has been updated. Please review Financial Services policy FIN 401-03 (http://www.asu.edu/aad/manuals/fin/fin401-03.html), for the updated list.

Defensive Driving is needed for anyone requesting car rental or mileage reimbursement on any account at ASU. This must be done prior to your trip.

• Go to https://myasucourses.asu.edu/webapps/portal/frameset.jsp
• Click on the "courses" tab at the top left.
• In the course search box type "defensive driving" and click "go".
• Click the "enroll" button on the right side of the screen.
• Watch the video and take the quiz.

New Psychology Department website will be launched next week.

• The new site will pull your information from your ASU directory page
• Only you can change what is listed here. Directions were emailed to everyone this morning on how to update your profile. Click here to download the directions. 
• If you have a lab page located on the website, they will be moved as well. You will be given access to edit these pages soon.

Grant Related Items

Submitting any proposals between now and the end of December? Please alert Lillian.

• Please remember that ORSPA now has a 3 day guarantee for all proposals. Please go to http://psychology.clas.asu.edu/files/orspa3dayguarantee.pdf to read the email from Beth Isreal.

New Incentive Accounts

• Faculty with incentive accounts should have received new account and management information in July.

New Electronic Effort Reporting System

• Effort Reporting is now done online via PeopleSoft.
• All PIs will be responsible for certifying their time and RA's time on their grants.
• Review rules and training at http://www.researchadmin.asu.edu/effortreporting/training/certifier.cfm

NIH Publication policy (http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-033.html)

• If you have research funded by NIH and are publishing data from that research, you must have your publications listed in the Library of Medicine's PubMed Central.
• Review APA's proposed policy regarding charges for publishing information http://www.apa.org/journals/authors/pubmed-deposit.html

Funding Opportunities

• Useful tools can be found at http://pride.asu.edu/development/online_tools.shtml
• Register with community of science and you will receive emails about upcoming grant opportunities that match what your research interests.

For more information regarding the above information or grants please contact Lillian.

Lillian Buitenhuys, Research Advancement Administrator,  Lillian.Buitenhuys@asu.edu , 480-965-8933