Business Office

1. Complete the PSY Purchase and Reimbursement Form
2. ASU requires public purpose served by every ASU expenditure. Please include a clear, stand-alone, audit-ready public purpose that explains how the purchase directly benefits ASU and/or the sponsored project paying for it. Please review the attached Business/Public Purpose Guide for helpful tools and examples.
3. Submit a quote/estimate/invoice or a receipt for reimbursement.
4. Submit all reimbursement and purchasing requests to PSYpurchasing@asu.edu
5. To ensure reimbursements are not paid as taxable income, they must be fully processed between 7–60 days of the receipt purchase date.
6. All computer/laptop and software purchases must go through ASU and be paid directly from an ASU account. You will not be reimbursed for a computer/laptop or software purchase made with personal funds outside of ASU.

**REIMBURSEMENT LIMIT – Requests greater than $1,000 are not allowed**

Over $1000 requires Dean and Provost approval.  These should be avoided by submitting your purchase request through the Psychology business office.

You must include a paid and itemized receipt and completed Business Meals form with your request. ASU policy allows up to $40 per person (before tax and gratuity) for a meal reimbursement. Alcohol expenses will not be reimbursed as they are prohibited on ASU accounts.

Tips over 20% - Gratuity for meals and non-alcoholic beverages should not exceed 20 percent of the total meals, non-alcoholic beverages, and tax. Gratuity over 20 percent will not be reimbursed. Deduct all alcohol-related costs before calculating the gratuity for reimbursement or payment by ASU.